Office workers working at desks
Office workers working at desks

Learn About Photocopiers

Essential for any business or home office, photocopiers are available in ranges to suit the needs of anyone and everyone, a fundamental for day-to-day business.

A photocopier to suit you

Photocopiers are an essential element of the office, whether for a home office, small to medium-sized business, or supporting an entire department while helping you to keep company information, documents and data secure.  No matter if you are starting small or furnishing the office floor or print room, there are devices available to suit every need.

Whether it’s a black & white only device or a full-colour photocopier capable of copying, printing, scanning and faxing- you name it, there is a device that can do it. Such multifunctional printers and copiers can help with digital transformation within your business, connect and store data in cloud systems and protect your information with advanced security technology built-in.

Then with finishing options, including sorting, stapling, hole-punching and booklet-making, you can truly tailor your device to your needs, helping you stay secure, reduce waste and produce documents for your business requirements. 

Desktop or office?

Basic desktop photocopiers and multifunction devices capable of producing high-quality documents are only an arm’s length away, supporting low-capacity needs where space is limited. 

Larger office photocopiers assist businesses that need to make hundreds, even thousands of prints, copies or scans per day. In doing so, they can support multiple departments and print rooms with light production machines supporting particularly high-volume environments.  

Small workgroup informal meeting with printer in background

Colour or black & white?

Colour photocopiers deliver crisp and clear colour printing on desktop devices for home and small businesses, right through to large, high-capacity machines at a corporate organisation level. They’re ideal for printing in-house marketing and client-facing materials, and you can manage the costs with print management software.

Basic desktop black & white photocopiers may be all you need for minimal print requirements in your home office. However, larger black & white photocopiers are particularly popular when printing high-volume, text-heavy documents such as invoices, memos and internal communications, making them the perfect choice for account departments or mailrooms, for example.

Colleagues discussing printed documents at desk

Confidence in data security

Photocopiers can be equipped with a hard drive or SSD that stores all prints, scans and copies, but did you know that if you leave it unprotected, your data can be the target of a malicious attack and tampering? Many photocopiers and printers now offer a vast range of enhanced security measures to help protect sensitive information stored on company devices, fitted as standard or optional extras, including; 

  • S/MIME encryption to prevent interception during email transmission 
  • program execution control using whitelisting 
  • self-healing firmware for backing up settings and aiding recovery in the event of an attack 
  • serverless secure print release to ensure confidentiality 
  • audit trail logging and authentication rules 
  • security policy enforcement 

When looking into your purchase options, be sure to assess the level of security you require in your business to ensure your device fully protects you. 

Man-pressing-lock-icon-on screen

Scale to the needs of your business

Consider your usage versus costs to help you determine what kind of device you need, and you can scale your photocopier or multifunctional machine in line with your business growth and activity.

Desktop photocopiers, for example, are available in full-colour models, and you can add finishing options like their larger, high-capacity counterparts, so you can upgrade as required. As your needs grow, so can your device, adding additional drawers to increase paper capacity, turning your desktop photocopier into a floor standing device with ease and little disruption. 

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