Digitise documents with ease
Digitising documents – the process of scanning or capturing a paper document in order to save it to digital storage – is a goal for every organisation. It could be converting old documents to digital, or capturing newly received paperwork and adding it to a workflow. Both need an all-in-one office printer and document capture software to make document workflows run smoothly.
While all-in-one printers or photocopiers with dedicated scanners are necessary to scan documents, document capture software is also essential. It ensures that your documents are stored, shared, and managed securely and efficiently – and processed through your workflows.
Whether it’s scanning invoices or automating your digital mailroom services, going from paper to bytes can be a time-consuming task. Documents need to be scanned, named, filed, indexed, shared and stored – the list goes on. But with document capture software, you can automate the whole process, saving time and money.
By enabling fully traceable, easily searchable and efficiently distributed document capture, you can enjoy document workflows that minimise time wasted on manual tasks and boost productivity.
Plus, by creating a full audit trail of every document you capture through an all-in-one printer, document capture software means your organisation will create a compliance-friendly audit trail.
Automatic indexing and contents analysis
No matter how high-tech your business may be, human error is always possible. Document capture software is here to make sure that mistakes don’t evolve into major issues – if a document goes missing, you’ll know right where to find it.
By scanning meta-tags and document contents, document capture software cleverly indexes your documents for rapid retrieval. And with routing options, you can send your digital documents to precisely where they’re needed. Invoice scanning and data capture means even sensitive documents can be sent to the teams that need them most – and saved securely as password-protected PDFs.
Designed for your devices
It’s not just selected departments that can benefit from document management scanning: the entire office can be included in your workflows.
Plus, with a reliable way to make and share high-quality scans, you can cut down on paper use to realise greater cost efficiencies and environmental sustainability.