Essential workplace tools
No matter how much your organisation uses digital services, printed documents are easier to read and often necessary for many types of workflows and sectors, from legal and healthcare to manufacturing and retail. That's why office printers remain essential workplace tools.
Big, small, and everything in-between
Office printers cover a wide range of applications and demands – big or small, colour or black & white. Whether you want the high-powered large office printers that can handle output for multiple teams, or standalone wireless printers ideal for executive team offices or areas with limited access to network cabling.
Some printers are ‘single-function’ – they simply print documents and nothing else. But multifunction office printers (also known as ‘all-in-one printers’) let your teams print, scan, photocopy and more, with options to add advanced features, including booklet-making, hole punching and much more.
For larger prints, A3 multifunctional printers are perfect for technical drawings and spreadsheets, or any print that needs a bigger impact.
Should you choose office printers or desktop printers?
Desktop printers are a popular choice for home office use or where space is limited, offering affordable A4 colour printer output. Despite their compact size, some models can also offer A3 printing in both black & white and colour. So, whether your office needs a simple A4 black & white printer or an A3 multifunction colour printer, there’s an option to suit your needs.
Desktop printers are ideal for small teams or businesses with lower print volumes, but office printers are better suited to companies with high print outputs.
Models such as light production printers have been specifically designed to be speedy and reliable workplace options. The traditional large floor-standing office printers are naturally suited to teams or departments with higher print volume demands.
Do printers need security?
Yes – office printers need tough security. They contain the same components as your laptop computer, meaning printers are targeted by hackers in just the same way.
The best devices feature security measures designed to protect your sensitive data. Look out for:
- Self-healing firmware for backing up settings and aiding recovery in the event of an attack
- Whitelisting for monitoring access attempts and only granting access to applications and firmware on approved whitelists
- S/MIME encryption to prevent the interception of data during email transmission
What should I do about print management?
No matter which office printers you select, you may also want to consider print management software. This clever add-on can help improve document management, secure document storage and more, for a fully optimised workflow.
For example, by enabling certain departments to access colour printing or duplex printing while preventing others who don’t need those functions from doing so. You can also create user accounts, meaning that users can only access their own print jobs – not anyone else's.