Office workers working at desks
Office workers working at desks

Learn About Printers

Read our printer buyer's guide and discover the best printers for your needs.

What are the best printers for my office?

From clever all-in-one printers to laser printers, it can be a challenge to decide which printer is best for your organisation’s needs.

There’s a lot to consider when it comes to choosing the best printer for your office. It’s not just about what you want your device to do, but also how much space you have and what you want to create with it. A small business that only needs to print invoices or text-heavy documents may find a desktop printer suffices, or that a simple laser printer, rather than a full-spec multifunctional all-in-one printer, will fit the bill.  

Check out our buyer’s guide below.

All-in-one/multifunction

A design studio or busy office with a high print volume and a wide variety of printing needs would be better suited to colour, all-in-one, or multifunction printers. Multifunction printers are a perfect choice for busy offices that require their devices to do more.

Multifunction printers allow you to print, copy, scan, fax and more; and they can even be configured to include hole punching, booklet making, and other finishing services. Most multifunction printers use laser toner, which is longer lasting than the ink used in inkjets.

Product-Printer-MX-6071

Desktop printers

If you’re buying for an executive’s office or a meeting room, a basic desktop printer could be the best choice. Although lacking some of the more advanced networking options found in all-in-one and multifunction printers, they pack versatile print options in a small footprint.

Product-Printer-MX-B427PW

Light production printers

If your workplace has more advanced printing needs, then light production printers are a great choice for high-output offices. These are great for high volume print work and more complex print jobs, such as booklet making, binding, banner making, and more.

Product-Printer-MX-8081

Colour printers

Black & white printers are great for basic text documents, but colour printers are increasingly popular due to their versatility. You can also keep costs down using print management software to help prevent unnecessary use of colour printing by restricting access to specific users. 

Product-Printer-MX-C304W-colour scanning

How to keep your printer better protected against hackers

Printers contain the same components as your laptop computer, meaning they are targeted by hackers in just the same way. The best devices feature security measures designed to protect your sensitive data. Look out for: 

  • Self-healing firmware for backing up settings and aiding recovery in the event of an attack  
  • Whitelisting for monitoring access attempts and only granting access to applications and operating firmware that are on an approved whitelist  
  • S/MIME encryption to prevent the interception of data during email transmission 
Man-pressing-lock-icon-on screen