Do more from your desk
If you're looking for fast and convenient printing from the comfort of your desk, small desktop printers pack big features in a small footprint. They’re typically available as A4 black & white printers or A4 colour printers.
First, let’s get our terminology correct: a 'printer’ refers to a single-purpose device that prints documents and nothing more. However, an ‘all-in-one printer’ (also known as multifunction printers, or MFPs), adds scanning, photocopying, faxing. Some devices even allow you to scan directly to email, shortening workflows and saving time.
A desktop printer is a powerful tool for any team, from Finance to HR. But sometimes you need a printer to be more than a printer. All-in-one printers have the features you need.
All-in-one printers, as well as single function printers, are available with additional accessories that offer extra paper capacity and transform them into floor-standing units.
Should you be looking at desktop printers?
A desktop printer is an ideal choice if your print volumes are low, space is limited, or for small teams with specific requirements (they only need to print). When choosing a desktop printer, make sure you look out for:
- Print speed - Faster prints mean less time waiting.
- Paper capacity - Higher capacity means fewer stoppages to load paper, but may add size and weight to the printer, making it a floor-standing machine. Additional paper drawers can be added at any time. So, a desktop printer may be sufficient to begin with, and as your printing requirements increase, you can add extra paper capacity when you need it.
- Print management software - Can your printer be managed and controlled as part of your wider print fleet?
- Wireless features - If you want your people to print from their smartphones or tablets, wireless desktop printers or all-in-ones/MFPs are a great option.
- Colour or black & white - Whether you need a classic A4 black & white printer for text documents or an A4 colour printer for vibrant, high-quality imagery and branding, desktop printer options offer both.
Larger format A3 printing?
For larger or more complex documents, such as technical drawings or spreadsheets, A3 black & white printers or A3 colour printers deliver the larger format prints you need – but make sure you have the space for these larger devices, as these are generally too large and heavy for a desk.
Keep your printer secure
Printers can be hacked, just like computers. So make sure you choose a printer with solid security features. Look out for:
- Self-healing firmware - The best printers include self-healing software to makes sure it remains as secure as possible.
- Whitelisting - To prevent any unauthorised use, some printers only grant access to applications that are on an approved whitelist.
- Encryption - The most secure printers use military-grade Protection Profile for Hardcopy Devices (HCD-PP v1.0), and SSL/TLS Certificate Validation.