What is print management software?
From the cloud to 5G and beyond, digital transformation is helping everyone increase efficiency and reduce costs.
But essential tech – like printers and photocopiers – haven’t been left behind. Digital transformation now extends even to these office favourites. Digital automation, combined with print management software, can help you boost efficiency, enhance security, reduce your environmental footprint, and even cut costs.
One eye on efficiency
Closely monitoring your printer usage may seem the best way to ensure efficiency, but it can be a serious time drain. The task of physically checking up on every machine to monitor toner levels and paper supplies, as well as find and diagnose errors, can take up a large amount of your business’s time.
A print management system removes the need for manual checks of paper and toner levels. Instead, with print management, all this information is placed in one central location for you to check at a glance. It’s automated, simple, and saves time and money.
No matter how many printers you have – from a fleet of all-in-one printers to just a few single-function devices – you can see them all from a single dashboard.
Keeping to the rules
Rules-based printing means you can limit or restrict access, making sure that only those people who need to print, copy or scan have the option to do so. The result is lower costs, and unnecessary colour output kept to a minimum.
Plus, to ensure total security, a print management system can be configured to require users to identify themselves before retrieving their documents, an excellent risk-reduction measure in any office where sensitive information is being printed. What’s more, these security and print management features can help with regulatory compliance.
Total clarity for document and print management
Document management is not just a matter of minimising waste and upholding your environmental policies – it goes hand-in-hand with office security. For example, without document & print management software, you may never know if a sensitive document has been printed, copied or scanned by someone without the authority to do so.
A robust print management system gives visibility of every device, so you know when and why your all-in-one printers are being used and precisely who used them.